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Administrative Assistant – Part Time

Come join our Team!  

We are currently hiring for a Part Time Administrative Assistant to work at the Front Desk.    

Apply on line at or visit our website at / About / Careers

Job Objective
Represent Proof Research in all interests as the first point of  contact for visitors and callers.  Perform administrative and office support  activities on behalf of the HR Business Manager and Executive staff upon request.

1.   High school diploma or GED and a minimum  of 2 years related experience in an administrative assistant position preferred.  Other equivalent education and relevant experience  will be considered.     

2.   Proven proficiency in Microsoft Office   (Word, Excel, Outlook, Power-point).   Highly skilled in Excel is required.

3.   Demonstrated ability to effectively manage, prioritize, and organize multiple tasks while ensuring accurate and timely task completion.

4.   Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers and  other employees of the organization.

5.   Ability to apply sound and accurate judgment to carry out instructions furnished in written, oral, or diagram form.  

6.   Knowledge and experience dealing with difficult or emotional customer situations.

7.   Proven ability to effectively communicate, in both written and verbal form, with customers, managers, and co-workers  while maintaining a positive and professional environment.  

Job Duties
1.    Answers, screens, and transfers inbound phone calls.

2.   Greets and directs visitors based on procedure defined by senior management.

3.   Organizes and maintains file system, and files correspondence for NDA’s and other records.

4.   Assists Human Resources department with misc. tasks and duties.

5.   Faxes, scans and copies documents and correspondence upon request.

6.   Monitors and maintains basic office supplies & break room inventory.

7.   Maintains Phone System, Board/Show Room Audio-Visual Equipment as well as educate staff on the use of these systems.

8.   Composes and types routine correspondence.

9.   Prepares outgoing mail for distribution & retrieves mail each day.

10.  Efficiently and effectively prioritize tasks while supporting organization goals and values.

11.  Assists with organization of company functions and events.

11.   Assists with organization of company functions and events. 

12.  Responsible for maintaining and organizing the front office area and break room.

13.  Assists with the data entry and misc. tasks as needed.  Including other areas as assigned.

The part time hours will be determined during the interview.  

Work Environment
Primarily works indoors in an office setting. While performing the duties of this position, the noise level in the work environment is usually quiet. The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as safety glasses with side shields and hearing protection.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, as needed/assigned. This individual has the responsibility & authority to carry out tasks assigned by management.

Position Starting Wage – $16.00 – $17.00 per hour DOE         

Relocation is not offered with this position  

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